Indexing

The index is found at the back of the yearbook. It lists the names of all the people that are featured in the book, as well as the page numbers that they are on. As a policy, BruinLife only lists people who are members of the UCLA community (students, staff, administrators, etc.) BruinLife staff members are not listed for their yearbook work (copy writing, photo credits, etc.) in the index.

=Who creates the index?= Prior to 2008, the Managing Editor was in charge of both the creation and design of the index. In 2008 book, the Marketing & Business became responsible for generating the index, and the layout staff became responsible for its design. The change was put into effect to implement a new marketing strategy about contacting people featured in the book.

=How to create the index?= The index is generated on a deadline by deadline basis in Adobe InDesign. All indexes for a particular deadline are stored in an InDesign data structure called a book. Prior to starting, save each spread from the current deadline to a new book. **Note: you should only generate the index __AFTER__ proofs for a deadline have been sent back to the publisher. Otherwise, content is subject to change.**

Creating a book
In Adobe InDesign, use the following steps:
 * 1) File-->New-->Book
 * 2) Name the book after the deadline you are working on and click save.
 * 3) A floating window with the current book should appear in your workspace.
 * 4) To add documents to the open book, click the triangle menu and "add document"
 * 5) Select the InDesign file you wish to add and click "ok"
 * 6) Repeat for all spreads in the deadline

Generating the index
You should first make sure that the Index pallet is open in your workspace. If it is not open, go to window-->type & tables-->index to open it.

Search the spread for individuals to index. Your search should include the copy, captions, quotes, and anywhere else on the page where names of people in the UCLA community are mentioned. For each instance of a name you wish to index, use the following steps:
 * 1) Select the text tool in the tools pallet
 * 2) Using the text tool, highlight the name in the box of copy
 * 3) Press "apple+shift+f8" to add the name to the index. A reference with the person's name and page number should appear in the index pallet
 * 4) Continue for all references on the page.

Exporting the index
To be completed